Job Description

Property Management Safety Coordinator

Property Location: Oakland

Reports to: Senior Property Manager/General Manager

Status: Permanent/Full Time

General Overview

This role provides administrative and operational support for the day-to-day management of a Class A,1,039,000 square-foot office and retail property located in the Uptown/Lake Merritt submarket of Oakland. In addition, the position serves as the Safety Coordinator responsible for maintaining regulatory safety compliance, vendor safety management, emergency preparedness, and promoting a strong safety culture throughout the property.

Key Responsibilities

Property Management

• Provide administrative support for the property management office
• Greet visitors, answer calls, check voicemail, and maintain office professionalism
• Maintain tidiness of the management office, conference center, and supply areas
• Coordinate tenant and vendor service requests, access badges, keys, and after-hours access
• Prepare tenant communications, correspondence, and billable backup
• Assist with rent statements, monthly reporting, and accounting adjustments
• Track vendor contracts and service completion; monitor tenant satisfaction
• Assist with construction activities, tenant improvements, and vendor oversight
• Coordinate tenant move-ins/outs, notifications, and events
• Maintain strong customer service with tenants and vendors

Safety Coordinator

• Monitor and update regulatory safety compliance policies and procedures
• Develop, maintain, and enforce company safety programs and manuals
• Support emergency planning and assist with emergency drills
• Manage ISNetworld (ISN) vendor compliance: maintain vendor records, track safety ratings, and ensure required documents (insurance, OSHA logs, safety plans) are current
• Coordinate safety onboarding and orientation with vendors and PG&E
• Attend PG&E quarterly safety forums; communicate safety updates to staff and vendors
• Maintain and update the Programmatic Safety Plan
• Lead and coordinate regular safety meetings; deliver safety messages to staff and vendors
• Promote a strong safety culture through education and engagement
• Investigate and document safety incidents involving vendors/tenants
• Conduct job site and vendor inspections; support external audits and inspections

Skills & Qualifications

• Business/AA degree required; Bachelor’s in Business, Occupational Safety, or related field preferred
• 1-3 years of professional business/administrative experience with some construction & safety-related experience preferred
• Knowledge of property management procedures and customer service best practices
• First Aid/CPR required
• Working knowledge of Cal-OSHA/Fed-OSHA standards
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong written/oral communication, organizational skills, ability to manage multiple tasks, and work well with others and groups
• Experience working with ISNetworld a plus
• Accounting and construction management experience a plus
• Spanish Speaking Preferred

Compensation

• $40-$45 an hour

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