Job Description

Are you detail-oriented, organized, and ready for a fast-paced role supporting a busy sales team? A well-established, growing construction materials company is seeking an Administrative Assistant to help with sales order administration and ensure smooth day-to-day operations. This role is ideal for someone who thrives in a structured environment, enjoys process-driven tasks, and excels at cross-functional collaboration.

Compensation: $24-$26/hr

Availability: Monday to Friday, 7-3:30 PM. Initially, training will be conducted on-site. After training, the role will transition to a hybrid model with 2 days working remotely on Mondays and Fridays, and in-office from Tuesday to Thursday.

What You’ll Do

• Generate and review pre-invoice reports to ensure accuracy before processing.
• Support billing by reviewing priced order reports, adjusting tickets, and conducting final invoice reviews.
• Process credit card transactions and cash sale packets
• Enter and update project details and pricing in the company systems
• Maintain and archive sales and billing documentation
• Maintain records and archive important documentation, including lost load reports, sales tickets, and invoices
• Respond to customer inquiries related to invoices, orders, and documentation
• Mail invoices and relevant documentation to customers.
• Assist with reception duties, including greeting visitors and handling walk-ins.
• Settle credit card pre-authorizations and cross-check charges for accuracy.
• Verify charges for cash sale transactions and process cash sale packets.

What We’re Looking For

• Bachelor’s degree in business, accounting, communications, or a related field (preferred) OR equivalent work experience.
• Prior experience in administration, billing, finance, or sales support is a plus
• Strong organizational and time-management skills with the ability to meet daily deadlines
• Ability to work independently in a high-paced environment
• Possess and demonstrate excellent analytical thinking skills
• Excellent customer service and communication skills with a positive and friendly attitude
• Knowledge and understanding of sales processes, tools, and methodologies
• Proficiency with Microsoft Office and the ability to learn new software quickly

CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

If you need assistance or an accommodation due to a disability, you may contact us at hr@campuspoint.com or 1+206-783-9200 (ask to speak with an HR representative). The process is outlined in CampusPoint’s ADA Policy .

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