Job Description

A Manhattan-based wellness technology firm is seeking an Administrative Assistant to support a team of executives. Must have 3+ years of experience within a professional office setting and be incredibly detail oriented. This is a contract opportunity for at least 3 months. Experience with G-Suite is preferred.

Hours: 9am - 6pm

Onsite Monday - Friday

Hourly pay rate: $25-30/hr

Responsibilities:

• Manage calendars for executive leadership team
• Organize meetings, travel, conferences and department events
• Sort and distribute mail for the executives
• Draft communications and respond to regularly occurring requests for information
• Schedule virtual and in-person meetings, and help set up conferences and events
• Meet and greet guests and escort them to the appropriate meeting rooms
• Build and foster relationships with executives, teammates, and internal/external stakeholders
• Prepares meeting invites, meeting agendas, and meeting minutes
• Coordinate travel and creative travel agendas and itineraries
• Review incoming communication and prioritize and summarize content

Requirements:

• 3+ years of experience in an administrative role
• Experience with G-Suite is preferred
• Independent self-starter and driven, with the ability to multitask
• Able to handle confidential information with complete discretion
• Critical thinker with excellent judgment and ability to provide solutions independently
• Excellent communicator with team and executives
• Flexible attitude with the ability to work in a fast-paced environment and multi-task/prioritize

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